A user-friendly HR platform

User experience is more than a nice design and quick navigation – but don’t worry, we got those too! 🍰

Hailey is rated 4.7 out of 5 on G2 (November 2026). Each role sees only what it needs: employees get a simple view, managers get a weekly agenda, and HR gets the full picture with built-in guides.

What makes an HR system easy to use?

An HR system is easy to use when people use it without needing help from HR every time. In practice, it comes down to four things:

Role-based views: each person only sees what's relevant to them.
Automation: tasks and reminders go out on their own, so nothing depends on someone remembering.
Mobile access: employees can check and update their details from their phone.
Guided setup: larger processes like onboarding are set up step by step.

Hailey is built around all four, for companies with 50 employees as well as groups with 10,000.

Intuitive design

No system support means anything if it's not used. Hailey is designed to be equally user-friendly for HR, managers, and employees.

The interface is of course a significant part of the design, but to keep it simple, the system is structured so that you only see what you have access to.

Employees see a streamlined view with what they need access to. Simple and accessible!
Managers see a bit more and can quickly overview all the information they might need. Prepared templates and an automatic manager agenda sent out every week provide them with support and focus in their work.
HR has the bird's eye view and often sees all parts of the platform. Built-in guides lead you through the setup of larger processes.

It's easy to set up!

“We chose Hailey HR for its user-friendly and flexible platform that streamlines our HR processes and meets our high standards for security and GDPR compliance. It helps us save time and create a smoother experience for both employees and the HR department."

Gwendoline Lindahl and Jakob Stewen People Business Partners at Fortnox.

Efficient automation

It's easy to create powerful workflows that automatically assign tasks and send reminders. Take pre- & onboarding as an example:

The process starts when you initiate a hire; the new employee receives the contract digitally, and the information lands directly in Hailey.

Before the first day of work, the system assigns tasks to managers, IT, finance, and other relevant parties, to order equipment, set up accounts, or schedule team lunches, etc. When the employee arrives, everything is ready! The system sends reminders when it's time for follow-up, and the employee has a template with preparatory questions on their dashboard. Of course, all of this can be customized entirely to your needs and your organization.

Scalable

50 or 10000 employees, locally or globally – we support various sizes, languages, currencies, and calendar systems. The system is as comprehensive as you want it to be;

Smaller companies often need support in overarching processes and may even lack an HR department. You set up what you want to use, and the system adapts accordingly. Growth companies benefit from implementing Hailey early on, gradually scaling up settings alongside the organisation.

Larger organisations often prefer to delve a bit deeper into the setup. Roles and rights are configured for the system based on legal entities, location, and custom fields unique to your organisation. Adjustments can be easily made in the system continuously, taking into account the aforementioned aspects, ensuring that the system is perfectly tailored to the various parts of the organisation

See Hailey in action

Provide your details and we'll contact you for a demo.

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