As a business, you need to handle personal data responsibly and protect the rights of your employees. But what does that mean exactly? You don't want to risk hefty fines or reputational damage for not complying with the law.
There are steps you can take right now to ensure compliance with the General Data Protection Regulation (GDPR). By investing in secure HR software solutions and training staff on proper data handling procedures, you can make sure that all personal information is kept safe.
The legal
It is crucial to stay up-to-date with GDPR as it sets stringent rules regarding how businesses can collect and use personal data. Adhering to GDPR ensures that people’s privacy rights are respected, and organizations can avoid hefty fines and penalties for failing to comply.
Many HR departments need help and support to make sure all processes align with GDPR, while still being able to change internal processes to meet new demands in the company.
In this article the main focus is the internal HR processes and how to keep them GDPR-compliant. Take it in knowing our aim is to offer a general guide to modern, data-safe HR departments. Remember, when in doubt what applies to your company – always ask a lawyer for guidance.
Cloud Storage Replaces Paper Binders
With the advent of technology and the digital revolution, it is no surprise that HR work has also been impacted by digitization. This refers to the utilization of digital tools and methods to improve organizational functions related to human resources; integrated systems for recruiting, onboarding, tracking performance, managing benefits, or training employees.
By reducing manual work and introducing automated processes, digital HR software allows organizations to focus more time and resources on initiatives that encourage employee productivity and professional development. The digitalization streamline time-consuming tasks and reduce manual errors.
Let’s just say we have come a long way since flipping through those Paper Binders.
Automation can also improve communication between the HR department, employees, and other stakeholders. This improved efficiency fosters better engagement with managers as well as a stronger organizational culture.
But, HR digitization also comes with a number of potential obstacles and problems, especially when companies are utilizing multiple internal systems. You might have experienced one of the following situations:
- Personal data is sent unencrypted via email
- Notes in Word documents from employee meetings are saved locally on laptops
- Salary audit in Excel is sent unencrypted via email
Sensitive data must never get lost. Every company needs a robust HR system that handles all personal data in a safe way. The above situations are not examples of safe data handling.
A survey made by Deloitte showed some interesting results in this matter:
- 75% of companies understand the need for data security…
- ... but only 22% have good protection and systems in place to handle it.
Does your company belong to the 22 percent? Review your HR processes and choose GDPR-compliant systems. The best way to go is a centralized digital platform for everything HR related.
