Security & GDPR

We automate the day-to-day maintenance of your employee data so you don't have to worry about it. With intelligent retention policies that track every field containing personal information, staying compliant with GDPR becomes straightforward.

Individual data storage – each field with personal data is securely stored within the platform

Automatic process management – documents, performance reviews and other documentation containing personal data are also covered by the storage policies

Secure data deletion – deleted data is permanently destroyed and can never be recovered

Self-service – employees can safely update their own details without any risk of data leaks through email or other channels

You decide exactly who can view and edit data in your organisation. The platform adapts completely to your needs and processes, creating a secure environment where you can enable self-service wherever it makes sense:

Unlimited roles – create as many access levels as you need

Approval workflows – decide who can make changes and who needs to approve them

Targeted data – each person sees only what they need, nothing more or less

Flexible signing orders – customise the review and signing process for security and traceability

Audit log – all changes are automatically logged in your Hailey account for easy monitoring

The General Data Protection Regulation (GDPR) gives individuals ownership over their personal data and regulates how companies handle it. Where data is stored matters - both who owns the servers and which jurisdiction they fall under. The legal landscape around data transfers between the EU and USA continues to evolve, and regulations may well become even stricter.

We've chosen to build our service using European servers in the Netherlands and Finland, with suppliers based within the EU.

This means you can feel confident as a customer - both today and in the future, regardless of how the rules between the EU and other countries develop.